Dear Colleagues,
This important message is sent to all participants of ETC-7 (and to
the few speakers who have not yet registered). TOPICS PRESENTED:
hotel reservations; arrival; final registration and special
certificates; participants with financial support; posters; projection
equipment; recommendations for talks; evening events; telephone, fax
and email; foreign exchange and shops; restaurants; weather, beaches,
sightseeing.
HOTEL RESERVATIONS
All requested reservations have been made. Individual acknowledgments
have been mailed by Atout Organisation Science (AOS) and should reach
you very soon. In some instances, the category of hotel is not the one
requested because at the time you made your reservation no rooms
remained available in that category. As a protection against postal
delays, I have already posted on the web, at the usual place
(http://www.obs-nice.fr/etc7) under the heading "hotel reservations",
an alphabetically ordered list of participants holding hotel
reservations with the indication of the corresponding hotels,
addresses, etc. Hotels are in Beaulieu-sur-mer, Saint-Jean Cap Ferrat
and Villefranche-sur-mer, all within walking distance (<35') of the
"Mediatheque" at the harbor of Saint-Jean Cap Ferrat, the site of the
conference. For those who prefer not to walk we have organized
transportation by "tourist trains" (mock trains traveling on the
road). By mid-June, you shall find on the web detailed maps helping
you to locate the hotels and the mediatheque and details about
transportation. For any problem regarding your hotel reservations,
please contact AOS (email: atoutsci@aix.pacwan.net, fax:
+33-4-91529373, phone: +33-4-91527510)
ARRIVAL
Detailed information on how to reach the hotels and the mediatheque
when arriving by plane, train or car will be posted on the web. At
this point let me just mention two points. If you arrive by train, the
best station is Beaulieu-sur-mer, about 8 km from the Nice central
station (going east). Many, but not all, international trains stop in
Beaulieu. If you arrive by plane the fastest way it to take a taxi (20
to 30 mn); this is however expensive (around 350F). Within a couple of
weeks I shall send you another e-mail asking you to give me
detailed arrival/departure information which will be posted on the
web, ordered by time of arrival/departure and thus enable you to share
taxis with colleagues. [Please do not send me this information now: I
shall be away next week and the ETC-7 secretary will also be away.]
FINAL REGISTRATION AND SPECIAL CERTIFICATES
Final registration is open at the Mediatheque on Monday June 29 from
17:00 to 19:30 (we hope to extend it to 20:00; the exact information
wil be available at you hotel upon arrival). From 17:00 to 20:00 there
will be a "welcome wine" in the "Salle d'Exposition", the exhibition
hall that is right above the Mediatheque which will hold the posters
(see below), the coffee breaks, the Internet access, and various
displays. You can also register on Tuesday June 30 from 8:00 to 8:55
(the schedule for the tourist trains takes this into account for
Tuesday). You will be given the usual type of receipt for the
registration fee and, when needed, a separate certificate detailing
the resources covered by the registration fee. If you need any
special certificate other than these, please send us a message
to etc7@obs-nice.fr (subject "certificate") and describe your need
(if possible give us the proposed wording of the certificate).
PARTICIPANTS WITH FINANCIAL SUPPORT
All such participants should bring a copy of key pages of their
passport and of their tickets (if any). Please keep the original
documents with you if you are to receive any money at the
conference.
POSTERS
The size of posters is: maximum width = 80 cm, maximum height = 115cm.
The posters will be on display for two full days. They come in two
groups: A, associated to flash sessions 1, 2 and 3 and B, associated
to flash sessions 4, 5 and 6 (see the program on the web to find the
information about flash sessions). Group A posters will be on display
from Monday June 29 (any time after 16:00) and should be removed
before the end of the Wednesday afternoon coffee break (otherwise they
will be removed by the organizers, as carefully as possible). Group B
posters will be on display the last two days, Thursday and Friday.
Each poster has a number associated to it (actually, this is the
abstract number) which appears on the leftmost column of the posted
program (and as "poster xxx" in the paper program which you will
receive at final registration. Poster panels will be identified by
that number. Posters will be affixed with pins or special devices
(provided by us) on a soft felt-type background (no scotch tape should
be used).
PROJECTION EQUIPMENT
* One standard overhead projector
* Video projector accepting all VHS and laser disk formats (coding :
SECAM, PAL and NTSC). Betacam also accepted (only with PAL). Video
projection is available only for invited speakers and L-type
talks (10'). If you intend to use it, you should notify the chairperson
of your session and hand the video material to the technician (in the
projection room near the entrance of the conference room). This material
should be labeled with your name, title of the talk and duration of the
video projection. When organizing your talk, please add to the time
of your video 2 extra minutes for manipulations and adjustments.
RECOMMENDATIONS FOR TALKS
The duration of the talks, including discussion time, are:
Invited speakers: 45'
L-type talks: 10'
S-type talks: 3'
The same electronic timing system used at ETC-6 will be used again.
A warning sound that the speaker is now infringing on the period
which should be devoted to discussions will be heard 3' before the end
for L-type talks and 5' before the end for invited speakers (no warning
for S-type talks). A bell-type sound will indicate that the time is over.
Given that L and S-type talks force the speakers to use their time
very economically, a recommended distribution of the available time is:
L-type talks: 2' or 3' of background, 4' or 5'of results, 3' of discussion
S-type talks: 3' of results. Discussion postponed to the poster session
(one hour for each group).
It is not reasonable to have more than 3 or 4 transparencies for L-type talks
and 1 or 2 for S-type talks.
Otherwise I can just repeat some standard recommendations : Use large
lettering so that it can be seen from the back of the room (when showing
computer generated graphs it may be necessary to relabel the axes);
avoid red and orange colors which are hard to see; try your
transparencies on an overhead projector before the conference.
EVENING EVENTS
We shall have two events in French intended for the general public of
Saint-Jean Cap Ferrat and neighboring cities.
* On Wednesday, July 1 at 20:30, our colleague Uwe Ehrenstein will give
a talk "Turbulence et Nage des Dauphins", followed by an informal
discussion between the public and conference participants. Those who
are able to understand French are encouraged to attend.
* On Friday, July 3 at 20:30, the astrophysicist, Dr. Hubert Reeves will
give a talk entitled: "L'Univers et la Turbulence". Given that Dr.
Reeves is extremely well known, a fairly large crowd is expected.
TELEPHONE, FAX AND EMAIL
The telephone numbers of two portable phones at which the organizing
staff can be contacted during the conference at business hours
will be posted on the web by mid-June. There is no fax but in case
of emergency you can send a fax to a nearby shop at
+33-4-93 76 07 71 (att. ETC-7). There will be several PC's with
an Internet access (through a single 33Kbauds connection).
RESTAURANTS
During the conference lunches will be served at two restaurants on the
harbor. We have taken into account that some participants are
vegetarians. The banquet will be on Thursday night, July 2 from 19:45
at the Grand Hotel du Cap Ferrat (outdoors unless the weather is bad,
which is unlikely, unless you believe that El Nino messes up
everything this year). Lunches and the banquet are included in the
registration fee. For the other evening meals you have a vast choice
of restaurants at all kind of prices (I have made special arrangements
with two places, one at which you can expect to find a very good meal
for 120F and another where you can eat for around 65-78F without
regretting it).
FOREIGN EXCHANGE AND SHOPS
There is a money change office less than 50 meters from the
Mediatheque. A few more meters and you shall be able to buy telephone
cards and most international newspapers and do all the shopping you
may need. There are also cash distributors nearby.
WEATHER, BEACHES, SIGHTSEEING
The weather in early July is usually rather pleasant (day temperature
23-27C, water temperature 22C). There are several beaches within
minutes of the Mediatheque and of the hotels and a lot of nice
walking. There are also two interesting museums, an interesting old
town (Villefranche) and a zoo within walking distance.
Finally, I hope you will be forgiving if some things turn out to
be less than perfect : hard family circumstances are upsetting
my schedule.
I look forward to seeing you all soon.
Yours sincerely, Uriel Frisch
Document last edited May 21, 1998
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