INSTRUCTIONS TO AUTHORS OF PAPERS TO APPEAR IN 
        THE PROCEEDINGS OF ETC-7 (PUBLISHED BY KLUWER)

      The present material, intended for authors with
      accepted or invited papers, is sent to you by e-mail
      It should enable you to start working on your paper 
      for the Proceedings before receiving more detailed
      instructions by regular mail. Most of the material 
      you shall receive is also available on the web at 
      http://www.obs-nice.fr/etc                    
             THANK YOU FOR READING CAREFULLY

FIRST STEP (IMMEDIATE ACTION)
If you intend to contribute a paper to the Proceedings, please send us
immediately an email to etc7@obs-nice.fr with the subject
"paper.intended", stating that a paper will be contributed, indicate
the title and the authors (in the same order as on the paper,
including initials). If your paper is of the S-type (3 minutes plus
poster) and you wish indeed to display a poster, you should
confirm this in your email by writing "poster space is requested". 
Otherwise we cannot guarantee that space will be available for the 
display of your poster.

MAILING OF PAPER AND DEADLINE
Two copies of your camera-ready paper together with the "Consent to
Publish and Transfer of Copyright" form should be mailed to:
          ETC-7 (V. Cheron)
          Observatoire de Nice
          Boulevard de l'Observatoire
          B.P. 4229
        F-06304 Nice Cedex 4
          France
          (tel. +33-4-92 00 30 54)

This material should reach us NOT LATER THAN MARCH 16, 1998.
Otherwise we cannot include your contribution in the Proceedings which
will be printed by Kluwer so as to be available at the beginning of
the Conference. Please, take into account postal delays and use
express mail if needed. Electronic submission is NOT acceptable, but
please send an email to etc7@obs-nice.fr with the subject
"paper.info", stating that the paper has been mailed, indicate the
date of mailing, the air-bill number and company (if express mail is
used), the title, the authors (in the same order as on the paper,
including initials) and the number of pages (two or four for
"contributed papers", about eight for "invited lectures").

PREPARATION OF PAPERS
A summary of the key instructions for preparing the manuscript is
given hereafter. More detailed instructions provided by the
publisher, Kluwer, are being sent to you by regular mail (see also web).

KLUWER/LATEX SOLUTION
If you are familiar with LATEX, the best method is to use the Kluwer
style which requires only very minor modifications to a standard LATEX
file. The style file crckapb.sty, the instructions, crckapb.tex, an
example of a paper prepared in this style, etc-example.tex (with a
figure etc-example-fig.ps) are all available by the following two
methods.

RETRIEVING THE KLUWER FILES
A. Using a web navigator, such as Netscape, connect to
http://www.obs-nice.fr/etc7/instructions.html  You will find
there the same instructions you are now reading but you can click on
the file names to retrieve them. Depending on the file and on how your
navigator is configured you may either get a dialogue box which asks you
where (on your local machine) you want to put those file or find that
the files appear on your screen; in the latter case you must select a
suitable "save as" option to save them. Make sure that on your local
machine all the files are put into the same directory and have the
same names as on our remote machine.
B. If you have no web access or the procedure A gives unexpected problems
(which can happen, e.g. on MacIntoshes) you can use anonymous ftp.
Go into the local directory where you want to store the files.
Type: ftp ftp.obs-nice.fr
When asked for a username, type: anonymous
When asked for a password, type your complete e-mail
Once the ftp logon procedure is completed type: cd /pub/etc7
You can now retrieve the files by typing
get crckapb.sty
get crckapb.tex
get etc-example.tex
get etc-example-fig.ps

Having retrieved the files you can compile the instructions
by typing latex crckapb.tex (this works only if the file
crckapb.sty is present). Read the instructions carefully.
You may also want to look at etc-example.tex to have a concrete
example of how ETC papers should be prepared. 

For papers with more than one author, standard Kluwer style
has the authors' name displayed in as many superposed lines.
This takes a lot of space. We have therefore obtained permission
from Kluwer to use "horizontal mode" where all the authors
appear in the same line with numbers (appearing as exponents such as
$^1$)  which refer to their addresses, a standard procedure in
journals. The way to implement this in Kluwer style is shown in
etc-example.tex for the case of three authors. 
Note that the command \runningauthor{}  should appear immediately
after \end{opening} and should contain the same list of authors as the
command \author{} but without the exponents $^1$,...This list will
appear at the top of certain pages. If it is too long, use
the first author, followed by et al. (not italicized, since
it will be capitalized anyway).

PREPARING PAPERS WITHOUT KLUWER/LATEX
You may also prepare your paper using any wordprocessing system
(standard LATEX, WORD, ...). For this you must follow
very carefully the instructions given in the document "Preparation of
Camera-Ready Typescript: Proceedings and Edited Volumes" which
you will receive by regular mail. Note in particular that the format of
the typing area should be 12.5X19 cm and the font for the main text
should be 10 points (preferably Times but you may also use Computer
Modern in combination with LATEX). Alternatively, you can use 12
points (the 12pt option of LATEX) in combination with a 15X21.5 cm
typing area. Your paper will then be reduced by about 15% prior to
printing by Kluwer. 

LENGTH OF PAPER
To avoid unpleasant blank pages in the book your paper should have an
EVEN number of pages. For contributed papers (both "Long" and "Short")
this number is two or four (your choice). For invited lectures, it is
about eight (somewhat flexible as long as the number stays even). If
you have additional material retrievable from the web, do not hesitate
to reference it. Please note that if your abstract submitted in
November had already two densely filled pages it will not fit into two
pages of Kluwer style and you may have either to shorten it or to
lengthen it (to avoid having a three-page-long paper).

ENGLISH, LANGUAGE AND APPEARANCE
The text should be in clear concise English. Please be consistent in
spelling (British vs. American), use a spell-checker and
avoid any language which could lead to legal problems. Your paper
will be published "as received". Since there is no time for
revisions, papers which are unsuitable will be rejected. Examples of
grounds for rejection are: a 12pt paper in which a key figure has
symbols or drawings so small that after a 15% reduction they become
illegible; a paper with figures mounted using adhesive tape instead of
paste or gum.

FINAL CHECK 
A "Submission Check List for Contributors" is sent to you by regular
mail and is also available on the web at the etc7 site.  Read it and
complete it carefully before sending your manuscript to us. Make sure
that the answer to all questions is YES. It is essential that you
include a signed copy of the "Consent to Publish and Transfer of
Copyright" form sent to you by regular mail. Note that this form
should be returned to us with your manuscript and not to the
publisher.


             Document last edited December 24, 1997

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